1 · Connect your apps
Sign in to the system you run on (Mindbody, Booker or Shopify) and the tools around it: HubSpot, QuickBooks, Xero, Salesforce, NetSuite. No API keys or connector docs.
What is Pandaflow?
An AI agent for the work between your apps.
Pandaflow is an AI agent that automates the busywork between a small business’s apps. You connect your booking system and the tools around it, describe what should happen in plain English, and the agent sets it up, runs it and repairs it. It is built for studios, gyms, salons and spas on Mindbody and Booker, and for shops and restaurants that sell through Shopify, Square, Stripe or Toast.
Fitness studios & gyms
Yoga, pilates, barre, cycling, HIIT and small gyms on Mindbody: intro-offer follow-up, win-back, retail, and sales in your books.
Salons & spas
Salons, spas, med-spas and barbers on Booker or Mindbody: rebooking reminders, retail and gift cards, daily sales to QuickBooks.
Retail & online stores
Shops and stores on Shopify, Square, Stripe or WooCommerce: daily sales, fees and payouts in QuickBooks or Xero, customers in HubSpot.
Restaurants & cafés
Toast, Clover or Square to QuickBooks: daily sales by category, tips owed to staff, delivery-app sales and deposits that match the bank.
How it works
Tell it the outcome. The agent does the work.
Nothing to drag, map or build. You say what should happen between your apps, and Pandaflow’s agent sets it up, runs it and keeps it working.
2 · Say what you want
Describe the outcome the way you would brief a new hire: “Add every intro-offer buyer to HubSpot and start the welcome emails.”
3 · The agent does the work
It maps your data, runs the job every time it’s needed, and repairs it when an app changes or a record fails.
Always onSet the outcome.
Set the outcome.
The agent keeps it true.
Pandaflow doesn't just copy data on a schedule. It watches for the result you asked for and fixes what gets in the way.
- Repairs itselfWhen an app changes a field or a login expires, the agent re-maps the sync instead of leaving you a broken report.
- Catches bad recordsDuplicates, missing names and failed syncs get flagged and fixed, not silently dropped.
- You stay in chargeChange what it does any time by telling it, in plain English.
The platform
Everything the agent needs to do the job.
Connectors, booking-system know-how and a log of every run, so the work gets done without a developer.
Pre-built connectors
Mindbody, Booker, Shopify, HubSpot, QuickBooks, Xero, Salesforce and NetSuite, with sign-in handled for you. Square, Stripe, WooCommerce, Clover and Toast set up on request.
Multi-step automations
The agent handles the whole job: check the purchase, update the client, add them to a list, post the sale to your books.
Knows your sales data
Clients, visits, memberships, appointments, orders, payouts, fees, tips and gift cards. The agent speaks your booking system and your books.
Secure by default
Encryption in transit and at rest, granular roles, and full audit trails on every agent action.
Done-for-you setup
Prefer not to set it up yourself? We can connect your apps and get your first automations running with you.
See every run
Every sync, retry and repair is logged, so you can check what the agent did and step in whenever you like.
Plain English
describe what you want the way you would brief a teammate
Self-repairing
the agent spots app changes and failed records, then fixes the sync
No switching
keep the system you run on; Pandaflow fills the gaps around it
Sales to books
daily sales land in QuickBooks, Xero or NetSuite, mapped to your accounts
Connectors
Built around the system you run on.
Your schedule or checkout stays where it is. Pandaflow keeps your store, CRM and books (QuickBooks, Xero or NetSuite) in step with it.
FAQ
Frequently asked questions
What does Pandaflow do?
Pandaflow connects the system a business runs on (Mindbody, Booker or Shopify) to HubSpot, QuickBooks, Xero, Salesforce and NetSuite, and runs the work around them, such as intro-offer emails, lapsed-member win-back and daily sales entries in the books. An AI agent sets up each sync and keeps it working.
Do I have to change the system I run on?
No. Your schedule, checkout, clients and payments stay in Mindbody, Booker, Shopify or your POS. Pandaflow fills the gaps around them by keeping your store, CRM and accounting in step.
Do I need to build workflows or write code?
No. You connect your apps and describe the outcome you want, for example “add every intro-offer buyer to HubSpot”. The agent works out the steps, runs them and fixes them when something changes.
Which apps does Pandaflow connect?
Mindbody, Booker and Shopify on the selling side, and HubSpot, QuickBooks Online, Xero, Salesforce and NetSuite on the other. Square, Stripe, WooCommerce, Clover and Toast are set up on request. It can also send bookings and purchases to Meta’s Conversions API for ad tracking.
Who is Pandaflow for?
Independent and small multi-location businesses: fitness studios, gyms, salons, spas and med-spas on Mindbody or Booker, and retail shops, online stores, cafés and restaurants that need their sales in the books and their customers in a CRM.
How do I get started?
Start free at app.pandaflow.io, connect your booking system and one other app, and describe the first thing you want automated. Done-for-you setup is available if you’d rather we do it with you.
Get startedHand the busywork
Hand the busywork
to your agents.
Spin up your first AI-run integration in minutes. Free to start, scales with you.